Use rules to create an out of office message.

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How To Set Out Of Office Replies In Outlook - Update your Automatic Replies on the Outlook mobile app 

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Microsoft outlook 2010 out of office reply setup free download. How to Set Automatic Replies in Outlook

 

If you are not sure which email account you use, you can start with this: How do I find out which email account I use? If you have several accounts, click the tiny black error on the right side to open the drop-down list with all your accounts.

If you need more detailed information about your accounts in particular, you may want to check which is the default account , look under the Account Settings.

A double " Account Settings " above is not a misprint :- First you click the square button and then choose the Account Settings Clicking the Account Settings Now that you know what type of email account you are using, you can start setting up your automatic reply straight away.

Nevertheless, you still can set up Outlook to automatically reply to some or all of your incoming email messages while you enjoy your vacation.

Naturally, your computer must be turned on all this time. Of course, it is not very convenient or may be even unsafe to leave a working machine without any supervision for a long time, but there is no other way. Though, some email providers e. Gmail or Outlook. So, first of all I'd advise you to check with your email provider if it is possible to configure your vacation auto-response on their side. Below you will find the step-by-step instructions on how to create an out-of-office auto-response without using an Exchange Server account.

You can do this by using an email template in combination with Outlook rules. But be aware that this functionality is available in Outlook starting from Office Service Pack 1.

Okay, let's get cracking! Because a new user would not even dare think of changing anything unless they are explicitly told to do so :. Well, we have done the first part of the job and now you need to create a rule to automatically reply to new email messages.

Select New Rule. In the Start from a blank rule section, select Apply rule on messages I receive. Select Next. Under Step 1: Select condition s , select the Where my name is in the To box checkbox. The automatic response rule replies to all incoming mail if you clear all the condition checkboxes.

Under Step 1: Select action s , select the reply using a specific template checkbox. Under Step 2: Edit the rule description click an underlined value , select the a specific template link. Highlight the template you created. Select Open. In the Rules Wizard dialog box, select Next. Under Step 1: Select exception s , select the except if it is an automatic reply checkbox.

Under Step 1: Specify a name for this rule , type a name for your auto-reply rule. Under Step 2: Setup rule options , select the Turn on this rule checkbox if you want to activate the automatic responder. If you don't want the automatic reply active now, clear the checkbox. If you have multiple email accounts in which you want to use this automatic responder, select the Create this rule on all accounts checkbox.

Select Finish. In the Rules and Alerts dialog box, select OK. Outlook sends an auto-reply to the address of each email received once per session; a second auto-reply is sent after Outlook is closed and re-opened. To disable the responder, clear the checkbox, then select OK. If your email account is a Microsoft Exchange account you can set up an Outlook.

Follow these steps for Outlook , , and Outlook for Microsoft Select Automatic Replies. Select Send automatic replies. Compose your automatic reply message in the text box. To disable an automatic reply, go to the Automatic Replies dialog box, and select Do not send automatic replies. Auto-replies are no longer sent. Under What do you want to do with the message, in Step 1: Select action s , select reply using a specific template.

Under Step 2: Edit the rule description , click the underlined text for a specific template. Select the template you created above, and then select Open and Next. By default, Turn on this rule is checked.

If you're ready to turn on your out of office reply now, select Finish. Otherwise, uncheck this box. You can turn the rule on at a later date. Note : In order to have the rule send automatic replies to your email messages while you're gone, you must leave Outlook running. If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps. In the Rules and Alerts dialog box, on the E-mail Rules tab, find the rule you created and check the box to the left of the rule.

Then select OK. Manage and organize. Use rules to create an out of office message. When you click File in Outlook, you should see a screen that looks something like this: If you see a button that says Automatic Replies , see Send automatic out of office replies from Outlook.

Create an out-of-office template In Outlook, create a new email message. Enter a subject and message body for your out-of-office template. You can add any necessary exceptions, then select Next.

 

Microsoft outlook 2010 out of office reply setup free download -

  However my problem is to have the specific subject shown so that the sender knows exactly which email is received in case they send many. Though, some email providers e. Regards Charles. It even has the option to delegate this tasks to someone else like HR managers, receptionists, assistants or team leaders. What did I miss?